Viper HVAC units (bard)

North Carolina State Highway Patrol is requesting bids on brand-specific HVAC units for the VIPER Project Towers throughout the state under IFB #51-IFB-2355927288-HMM, with bids due September 18, 2026 at 2:00 PM ET and written questions due September 14, 2026 at 2:00 PM ET. The solicitation specifies Bard brand wall-mounted air conditioning units with electric heat; no substitutions are allowed due to compatibility and standardization requirements.

The scope comprises 31 units across six line items: six 2.0-ton units with standard access, five 2.0-ton units with left-hand access, nine 3.0-ton units with standard access, nine 3.0-ton units with left-hand access, and two 3.5-ton units with various configurations. Vendors must provide proof of manufacturer authorization to distribute or resell Bard products and submit three customer references for the exact model equipment offered. A comprehensive five-year extended warranty covering all labor, travel, freight, software upgrades, and material costs is required in addition to the manufacturer's standard warranty.

Delivery must be completed within seven consecutive calendar weeks after receipt of purchase order to NC Highway Patrol in Raleigh. Pricing shall be submitted on Attachment A and must constitute the total cost to the State including all shipping, delivery, handling, and administrative fees on a free-on-board destination basis; vendors may request temporary tariff surcharges as a separate line item subject to State negotiation and approval. The State reserves the right to award to a single vendor or make separate awards for individual line items.

All bids must be submitted through the Ariba Sourcing Tool. Vendors must be North Carolina registered in good standing with the Electronic Vendor Portal (eVP) and complete Secretary of State registration prior to contract award. Compliance with E-Verify work authorization verification and fair employment practices under Executive Order 24 (2017) is required. An e-procurement fee may apply through the Ariba Network platform.