Vending Services

Collin County, Texas is requesting bids for vending services at 18 designated County facilities across McKinney and Plano under IFB #2026-325, with responses due August 6, 2026 at 2:00 PM CST.

The scope includes furnishing, installing, stocking, maintaining, and servicing vending equipment (cold beverage and snack machines) across the County portfolio. Six priority facilities require 24/7 access with service three days per week during business hours; the remaining 12 locations require weekly service. The successful bidder must complete machine installation within 30 days of award and coordinate transition from the current provider. All machines must include credit card reader capability with no additional service fees permitted for card transactions. Pricing for all vended items requires County approval prior to any increase or decrease.

The contract term is 12 months effective December 1, 2026, with four optional one-year renewal periods at Collin County's discretion. The estimated annual contract value is $142,000. Evaluation is based on the highest commission percentage the vendor will pay to the County from gross sales, excluding Texas State Sales Tax, with commission payments due by the 20th of each month accompanied by detailed sales reports for each location. The successful bidder must deposit $5,000 as a security bond and provide certificates of insurance including $1 million per occurrence commercial general liability coverage and workers' compensation as required by Texas law.

The vendor bears all costs for equipment, utilities (except electricity, water, heating, and air conditioning provided by the County), maintenance, and repairs. Questions are due July 23, 2026 at 2:00 PM CST.