Vehicle Conversion and Upfitting Services

The County of Orange, OC Public Works, is requesting competitive bids for vehicle conversion and upfitting services with bids due June 26, 2026. This is a fully electronic solicitation; only bids submitted through the County's eProcurement Portal will be accepted. Addendum #1 Revision was posted June 18, 2026.

The scope covers professional vehicle conversion and upfitting services for County cargo and passenger vans used across multiple departments in field operations, inspections, utilities, maintenance, and environmental sampling. Services include vehicle design and layout, interior storage systems, electrical system integration, exterior equipment installations, cargo management systems, safety equipment, and ADA conversions. The contract covers multiple vehicle platforms including Ford Transit, Ram ProMaster, and Mercedes Sprinter, with additional platforms potentially added during the contract term.

The contract is structured as a usage-based agreement with a five-year term from execution. Pricing is usage-based with compensation determined by a pricing schedule to be provided by the selected contractor; the specific pricing table and total contract amount are marked TBD in the model contract. Board of Supervisors approval is required if annual value to any contractor exceeds $200,000 or if total contract value exceeds $1,000,000 across all contract years. The contractor must maintain a permanent upfitting facility within twenty miles of OC Fleet Services in Santa Ana, California. The County will terminate the contract without penalty after thirty days' written notice or immediately for cause.

The contractor must carry Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), Employers Liability ($1,000,000 per accident), and Garagekeepers Legal Liability ($1,000,000 per occurrence), with the County named as additional insured. Performance and Labor and Material Payment Bonds are required. No price increases are permitted during the initial contract term, and the contractor must guarantee competitive pricing equal to or better than rates provided to other government entities. Payment is made in arrears on net thirty days following County approval. All questions must be submitted through the solicitation's Question & Answer section.