VALERUS VMS SYSTEM UPGRADE

The State of South Carolina Department of Corrections (SCDC) is seeking a comprehensive Valerus Video Management System (VMS) upgrade through an Invitation for Bid (IFB) solicitation issued by the State Fiscal Accountability Authority's Division of Procurement Services. The procurement is specifically for Valerus Enterprise licensing, software, and security camera components to be distributed across seven SCDC facilities, including Broad River Correctional Institution, Turbeville Correctional Institution, and others. The solicitation encompasses 52 line items featuring Valerus Enterprise Licenses, Upgrade Protection Plans, recording servers with RAID (288TB capacity), application servers, and specific Vicon camera models such as outdoor dome cameras, micro-dome cameras, and multi-sensor starlight cameras. Qualified bidders must be Certified Vicon Integrators and submit bids online by January 30, 2023, at 11:00 AM EST, with questions due by January 4, 2023. The procurement requires comprehensive technical specifications, including support for up to 250 cameras, data rates of 800 Mbps, and storage capacities up to 1,600 TB, with all equipment requiring Dell and Intel technology, preloaded Valerus VMS software, and Microsoft Windows 10 IoT Enterprise operating systems.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered as state vendors and possess current Certified Vicon Integrator certification, which must be submitted with the online bid. Contractors are required to maintain Commercial General Liability insurance with limits of no less than $1,000,000 per occurrence and Auto Liability coverage with limits of no less than $1,000,000 per accident. The contract term is one year from the effective date, with potential for renewal and the ability for the contractor to terminate with 90 days' notice. While a specific total award value is not disclosed, the comprehensive nature of the procurement involving multiple facilities and extensive hardware and licensing suggests a significant investment. Award notification is scheduled for February 15, 2023, with the low responsive and responsible bidder expected to receive the contract. All items must be new products and delivered to SCDC Facilities Management in Columbia, South Carolina, with delivery to occur as soon as products become available following purchase order receipt.