VA ABC IFB# 155-24 HVAC Services for Area 7

The Virginia Alcoholic Beverage Control Authority (Virginia ABC) is soliciting bids for a time and materials contract for HVAC services in Area 7, which includes multiple jurisdictions such as Covington City. The Invitation for Bid (IFB) #155-24 seeks a qualified HVAC contractor to provide comprehensive heating and air conditioning services, including quarterly preventive maintenance, on-call repair services, and potential new HVAC equipment installation for seven stores in the designated area. Contractors must offer fixed unit prices for regular time and overtime HVAC mechanics and helpers, as well as a fixed price for basic preventive maintenance services. The bid requires 24-hour on-call service with a 4-hour response time and the ability to provide quotes for new equipment installations. The initial contract period will run from October 1, 2024, to September 30, 2025, with options for four subsequent one-year renewals. Sealed bids are due electronically through eVA by August 21, 2024, at 1:00 PM EST, and will be evaluated based on the grand total bid price. The contract will be awarded to the lowest responsive and responsible bidder.

The solicitation documents do not explicitly mention any specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears to be open to qualified HVAC contractors who can meet the technical and service requirements. The Notice of Award document indicates that HTF Mechanical Services was awarded the contract at a unit price total of $382.50, suggesting they were the successful bidder for this solicitation. Virginia ABC reserves the right to pay the contractor using the Commonwealth's Small Purchase Charge Card and to renegotiate contract pricing or terminate the contract with 60 days' notice. While a specific budget range is not explicitly stated, the pricing structure allows for flexibility with hourly rates for mechanics and helpers, as well as a fixed price for preventive maintenance. The Commonwealth of Virginia will require the awarded vendor to provide a Substitute W-9 form, and invoices will be processed within 30 days of receipt or potentially faster if a prompt payment discount is offered.