UV-C Virus Kill System

The Okaloosa County School District (OCSD) has issued Invitation to Bid (ITB) 23-01 for the procurement of UV-C Virus Kill Systems designed to purify air in classrooms and offices throughout the district. The primary focus is acquiring the ULTA24 Fresh - IAQ Cleanse - Virus Kill System, with the district estimating an annual purchase of 25-50 units. Bidders must provide comprehensive technical specifications demonstrating air purification capabilities, LED-based virus kill exposure, specific fan capacities, and appropriate mounting options. The contract period will run from August 23, 2022, through August 22, 2023, with potential annual renewals for up to three total years. Bid submissions were originally due by August 2, 2022, at 2:00 PM CT, though an addendum extended the deadline to August 16, 2022. Evaluation criteria will focus on lowest price, responsiveness, and full compliance with bid specifications. Vendors must submit detailed brochures, literature, and certified lab virus kill results, with all proposed systems required to meet or exceed the district's specified requirements.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit several mandatory certifications, including a drug-free workplace certification, debarment certification, and scrutinized company certification. Pricing shall remain firm for the initial six months, with potential price adjustments limited to a maximum of 10% and requiring 60 days' written notice. The school district reserves the right to make multiple or partial awards to different vendors. While a specific budget range is not explicitly stated, the estimated annual purchase of 25-50 units suggests a potential contract value varying based on unit pricing and selected manufacturer. Vendors are advised that alternative UV-C systems will be accepted, provided they meet or exceed the specified technical requirements. The district will handle inside delivery to designated OCSD locations, and installation is not a requirement of the contract.