UREC & Lab School HVAC System Maintenance - Term Contract

The Board of Supervisors of Louisiana State University and Agricultural & Mechanical College is requesting sealed bids for HVAC system maintenance services at two LSU facilities—the Student Recreation Complex (UREC) and the University Lab School—under RFQ-0000002847, with bids due July 21, 2026 at 11:00 a.m. CT.

The awardee must hold a Louisiana commercial contractor license with Mechanical Work classification and preferably possess a minimum of five years of experience. The scope encompasses semi-annual preventative maintenance (inspections, testing, cleaning, calibration, and adjustment of all HVAC components), monthly filter changes using MERV 8 or higher filters, weekly water treatment reports, and emergency call-out services with a response time not exceeding two hours and 24/7 availability including holidays. The supplier covers all parts and labor under manufacturer-recommended preventative maintenance guidelines; parts for repairs outside those guidelines are handled separately. The contract includes four line items: UREC preventative maintenance (12 months), Lab School preventative maintenance (12 months), HVAC standard technician after-hours/emergency labor rate (10 hours), and HVAC standard technician normal business-hours labor rate (50 hours). Bid prices must be quoted on an FOB LSU Destination basis, inclusive of all delivery charges and parts. Pricing must remain firm for the contract duration with no increases permitted unless escalation provisions are specifically included in the bid.

The initial contract period runs from the date of award through June 30, 2027, with two optional 12-month renewal periods at the same prices and terms. Award will be made on an all-or-none basis to the lowest responsive and responsible supplier. A non-mandatory pre-bid meeting is scheduled for July 7, 2026 at 10:00 a.m. CST at the UREC main lobby. Sealed bids must be submitted electronically to lsubids@lsu.edu. The supplier must furnish a certificate of insurance naming LSU as an additional insured and submit detailed written service reports monthly on a NET 30 payment basis.