Uninterruptible power supply service

Washtenaw County is seeking a contractor for Uninterruptible Power Supply (UPS) Service through Request for Proposal #8827, issued by Purchasing and Facilities Management. The procurement aims to secure preventive maintenance and emergency response services for 15 UPS units located across various county facilities. The primary requirements include a maximum 4-hour emergency response time, 24/7/365 live person phone support, and comprehensive service coverage for different UPS unit manufacturers and models. Proposals are due by Tuesday, September 16, 2025, at 9:00 am EST and must be submitted electronically through the county's Open Bids website. The evaluation process will assess bidders across multiple criteria, including technical experience (20 points), risk mitigation (10 points), project team experience (20 points), and overall price competitiveness. The contract will initially span three years with options to renew for two additional one-year periods. Bidders must provide detailed pricing structures, including per-preventive maintenance visit costs, technician hourly rates for various service times, and markup percentages for materials and subcontractors.

The county offers local vendor preferences, providing potential bid discounts of 5% for Washtenaw County-based companies and 3% for Michigan-based businesses for bids ranging between $5,000 and $200,000. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement appears open to qualified vendors with demonstrated technical capabilities and service expertise. The contract will be awarded to the most advantageous bidder, considering qualifications, capabilities, and pricing. Though specific budget ranges are not definitively stated, the requirement for pricing across 15 UPS units, multiple service rates, and potential contract extensions suggests a substantial service contract value. Prospective bidders should be prepared to demonstrate comprehensive UPS maintenance capabilities, technological integration skills, and the ability to provide rapid, reliable emergency response services across diverse county facility locations.