Uniforms FM & Fraud - ADOI

The Alabama Department of Insurance (ADOI) is requesting bids for uniforms under ITB to establish a contract effective August 25, 2026, with bids due August 17, 2026. All items bid must match or be equal to brands specified in the attached Target List; bidders must supply all items within a category to be considered for award.

Award will be made by individual line item to up to four responsible bidders offering the highest percentage discounts off list or catalog prices. In the event of a tie for the third position, both bidders will be awarded. The contract term is 12 months with options to extend for four successive 12-month periods at the same pricing, terms, and conditions, contingent on written approval from both parties no later than 30 days prior to each expiration.

Bidders must submit percentage discounts in the unit price field, with discounts calculated against list or catalog prices for clothing items only and excluding embroidery and silk screening costs. Quotes must itemize catalog price, percentage discount, and final discounted price; embroidery and silk screening costs are quoted separately upon award. Volume discounts are permitted. Any price increases for materials or labor require documented justification from the manufacturer or supplier and cannot exceed corresponding Consumer Price Index increases; de-escalations must be passed to the state immediately.

Delivery is required to various locations throughout Alabama within 30 days of purchase order receipt, with no minimum order requirements and no guaranteed purchase volume. Samples may be requested at supplier expense within ten calendar days of notification. Suppliers must provide requested information within five days of receipt and are subject to E-Verify enrollment verification, Alabama Secretary of State registration for foreign entities, sales tax exemption compliance, and certifications regarding immigration law compliance and non-engagement in boycotts. The current contract expires August 24, 2026.