UIFB 161106 Rock Asphalt

The Virginia Department of Transportation Hampton Roads District is requesting bids on rock asphalt to be furnished and delivered in bags or totes to seven Area Headquarters within the Franklin Residency (Isle of Wight, Greensville, Southampton, and Sussex Counties) under UIFB 161106, with bids due July 30, 2026 at 5:00 PM Eastern Time—the day after posting.

This is a set-aside for DSBSD-certified micro businesses and small businesses, including women-owned and minority-owned businesses with small business certification. Award priority goes to a DSBSD-certified micro business if the winning bid is under $10,000 and deemed fair and reasonable; otherwise to a DSBSD-certified small business if the winning bid does not exceed $100,000 and is fair and reasonable; if neither criterion is met, award goes to the lowest responsive and responsible bidder of any size.

The scope covers four delivery formats: pallets of 62 fifty-pound bags, truckloads of 50-pound bags (14 pallets per truckload), bulk sacks of one cubic yard (minimum order of 3 or 1 with pallet purchase), and truckloads of cubic yard sacks (18 sacks per truckload). VDOT will issue purchase orders on an as-needed basis; the contractor must acknowledge receipt within one business day. All deliveries must be FOB destination to designated Area Headquarters during normal business hours (Monday–Friday, 7:00 AM to 3:00 PM) with 48-hour advance notification. The contractor is responsible for all delivery arrangements and unloading.

The anticipated contract value is under $100,000 with a one-year term from award and no renewal options. Bid pricing must be firm and include all delivery charges, unloading, and incidentals with no additional charges permitted. Vendor transaction fees of 1 percent will be assessed per order (capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses). Payment is due within 30 days of invoice receipt. Questions are due July 29, 2026 at 1:00 PM EDT to Kevin Deemer at kevin.deemer@vdot.virginia.gov. No pre-bid conference is scheduled. All bids must be submitted electronically through eVA.