Two-Way Radio Programming and Firmware Updating

Genesee County is seeking a radio communications service vendor to provide labor-only fleet map programming and firmware updating for approximately 2,000 L3Harris mobile and portable public safety radio units. The project requires contractors to reprogram radios with new fleet maps and current firmware updates across multiple county locations, with strict completion timelines based on agency priority: law enforcement radios must be completed within 48 hours, fire/EMS radios within 7 days, and highway/DPW/health radios within 60 days. Contractors must demonstrate industry-recognized training in wireless communications, such as FCC GROL, ETA-I General Communications Tech Level 2, or L3Harris P25 System Administration/Technician certifications, and possess at least five years of experience maintaining public safety communication systems. The RFP was issued on January 7, 2026, with vendor questions due by January 29, 2026, at noon, and proposal submissions due February 5, 2026, at 2:00 p.m. Award determination will be based on a 100-point evaluation system, with points allocated to experience (40 points), ability to meet functional requirements (25 points), personnel and equipment availability (10 points), capacity for future service needs (10 points), and proposed pricing (15 points).

The RFP does not specifically mention set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide their own programming equipment, including computers, software, cables, keyloader devices, and necessary access permissions for specified L3Harris and Motorola radio models. Submission requirements include one original and three copies of the proposal package, accompanied by non-collusion statements, vendor responsibility forms, Iran divestment certifications, sexual harassment prevention policy certifications, and current insurance documentation. Insurance requirements include $1,000,000 in Commercial General Liability and $5,000,000 in Umbrella coverage. The contract is set to run from March 1, 2026, through February 28, 2027, with project completion expected within 150 calendar days of contract execution. While a specific budget range is not detailed, the procurement is structured as a complete "turnkey" solution covering all labor, equipment, software, and services required for the entire project scope.