Turf Field replacement

Clare Public Schools is requesting proposals for replacement of an existing synthetic turf field at the Brookwood Athletic Complex, 688 Ann Arbor Trail, Clare, Michigan, with sealed bids due October 2, 2026, at 10:00 a.m. A mandatory site walkthrough is recommended for September 22, 2026, at 2:00 p.m., and bidders must confirm intent to bid by September 24, 2026, and submit questions by September 23, 2026, at 12:00 p.m.

The scope is removal and lawful disposal of existing turf, base preparation with infiltration testing and stone finishing to FIFA and STC standards, and installation of new synthetic turf with field graphics including district logo, "CLARE" and "PIONEERS" end zone letters, USA flag logos, and football and soccer field lines meeting MIAAA and NFHS requirements. The turf system must be 2-inch dual fiber slit-film synthetic grass with a minimum of 46 ounces per square yard total weight, tufted through porous fiber backing, with infill of 70 percent SBR crumb rubber and 30 percent silica sand at a minimum of 6 pounds per square foot. All work is turnkey and inclusive of applicable taxes.

Bidders must hold STC Certification for 2026 and ASBA Certified Field Builder Certification; the contractor's synthetic turf manufacturer must have at least 10 years of documented experience designing and manufacturing infilled turf systems. Bidders must submit a list of 25 similar projects completed in Michigan within the last 5 years and provide current pre-shipment independent laboratory test results. The contractor must provide a third-party 8-year warranty covering materials and workmanship, with warranty insurance annual aggregate of no less than $10 million and per-incident limit of no less than $5 million, backed by an insurer rated A++ or better by AM Best. An optional 10-year full maintenance plan is available for quote.

Project start is June 1, 2027, with completion and occupancy by July 28, 2027. Shop drawings are due within 3 weeks of award; installation schedule and material ship dates are due by December 31, 2026. All material acquisition must be completed prior to April 1, 2027. Prevailing wage is not required. A bid bond, payment and performance bond, signed and notarized Iran Sanctions Form and Familia Disclosure Form, and mandatory performance shock pad alternate must accompany all bids. Mandatory 15-minute proposal presentations follow bid opening at 11:00 a.m. on October 2, 2026.