Tree Planting and Establishment Services

The City of Fairfax, Virginia is soliciting bids for tree planting and establishment services via IFB 124495, with proposals due August 24, 2026 at 3:00 p.m., and questions due by August 17, 2026.

The scope covers tree planting and establishment services for city-owned or maintained land, including parks, streets, rights-of-way, and city facilities. Services include providing plant materials, installation, warranty, and establishment care for trees and woody shrubs. The City estimates requesting 200 to 300 trees annually, with individual orders typically ranging from 5 to 80 trees depending on location type. All plants must comply with ANSI Z60.2 nursery stock standards and include a one-year warranty upon project acceptance. The contractor must provide labor, materials, tools, and equipment for all services.

The contract term is three years from the date of award, with options to renew for two successive one-year periods under the same terms and conditions, subject to written agreement by both parties and 90-day advance notice. Price increases during renewal periods are capped at the percentage change in the Consumer Price Index-Urban (CPI-U) for the preceding 12 months. Award will be made to the lowest total price bidder on bid items 2, 5, 6, 10, 13, and 16; all other pricing will be used for as-needed orders.

Contractors must carry Workers' Compensation (statutory), Employer's Liability ($500,000), Commercial General Liability ($1,000,000 per occurrence and $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit). Contractors with more than 50 average employees over the previous 12 months must register and participate in the E-Verify program. References from at least three prior projects are required. Invoices must be submitted within 30 days of acceptance and receipt. Bids must be submitted electronically via the eVA Virginia Procurement Site (eva.virginia.gov).