Tree Maintenance & Removal Services

The California Department of State Hospitals - Napa is requesting sealed bids for tree maintenance and removal services at its Napa facility under IFB 26-42014-000, with bids due September 21, 2026 at 2:00 p.m. A mandatory bidders' conference is scheduled for September 10, 2026 at 10:00 a.m. (registration required by September 9 at 3:00 p.m.). A 5% small business preference applies, and bidders may earn a 1–5% DVBE incentive based on participation level.

Bidders must hold a current California C-49 Tree and Palm Contractors or C-61/D-49 Tree Service Contractors license and have a minimum of five years' experience. No subcontractors are permitted. Services include tree trimming, pruning, removal, stump grinding, high voltage line clearing, tree safety inspections, and debris disposal for trees up to 120 feet tall on DSH-Napa grounds and within the Secure Treatment Area at 2100 Napa-Vallejo Highway. Work hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding state holidays, with 48-hour response time for urgent requests. The contractor must furnish all equipment, materials, labor, transportation, licenses, permits, and comply with prevailing wage requirements under Labor Code sections 1771 and 1774.

The estimated contract value does not exceed $450,000 over a three-year term (October 1, 2026 through September 30, 2029), with pricing allocated across fiscal years at DSH discretion. Bidders must submit rate sheets for four fiscal periods, including hourly labor rates for crew levels and equipment operators, emergency and after-hours rates, and materials reimbursement at actual cost plus maximum 15% markup. Evaluation occurs on a lump sum basis. Three customer references from work performed within the past two years and proof of Commercial General Liability insurance naming the State as an additional insured are required. Written questions are due September 14, 2026 at 4:00 p.m. Notice of Intent to Award is anticipated September 23, 2026.