Transportation and Disposal of Hazardous Waste
Closed State & local contract opportunity Posted
- Solicitation number
- 2138291
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Amanda Brandis abrandis@buffalo.edu (716) 645-4504
Updated .
About this opportunity
State University of New York at Buffalo is requesting proposals for comprehensive transportation and disposal of non-radioactive RCRA and non-RCRA hazardous waste across all three campuses under RFP 25AJB0118, with proposals due October 9, 2026 at 3:00 P.M. Eastern Time via ShopBlue eProcurement. MBE participation goal of 15.9% and WBE participation goal of 14.1% apply on this contract exceeding $25,000; prevailing wage requirements under New York State Labor Law 220 apply (Prevailing Rate Case 2026901809).
The University generated approximately 22 tons of hazardous waste in calendar year 2025 across three locations: North Campus in Amherst (16 tons), South Campus in Buffalo (3 tons), and Downtown Campus in Buffalo (3 tons), managed across five large-quantity RCRA generator properties and two Very Small Quantity Generator locations. Services include waste characterization, manifest preparation, transportation via qualified hazardous waste transporters, direct shipment to approved treatment, storage, and disposal facilities, final disposal certificates, emergency spill response assistance, lab cleanout and deactivation, and quarterly/annual regulatory reporting. The contractor must supply all transportation equipment including vehicles with hydraulic lift tailgates, labels, tags, and USDOT-compliant documentation; the University provides packaging materials, containers, and vermiculite. The contractor must maintain valid USEPA, NYSDEC, and USDOT permits and hazardous materials transportation registrations, with personnel properly trained in hazardous materials handling and regulatory compliance. Bidders must provide regulatory compliance documentation for all proposed hazardous waste transporters (from January 1, 2010 forward) and disposal facilities (from January 1, 2015 forward), three client references demonstrating similar experience with higher education institutions, and detailed service plans including 24/7 emergency response contact capability and staffing qualifications.
The contract is for five years with firm pricing for year one and price increases limited to the annual Consumer Price Index for the Northeast Urban region, not to exceed 5% annually. Required insurance includes commercial general liability of $2 million per occurrence/$4 million aggregate, business automobile liability of $1 million, and workers' compensation coverage. Award is based on technical qualifications weighted at 70% and cost at 30%, with contract approval contingent upon the New York State Office of the Attorney General and Office of the State Comptroller.
Opportunity text
Scope: The State University of New York at Buffalo, hereafter referred to as the "the University" is submitting this RFP for comprehensive services for the transportation and disposal of non-radioactive RCRA and non-RCRA hazardous waste generated by the University at Buffalo across all campuses, in full compliance with applicable federal, state, and local regulations. Services will include provision of necessary transportation equipment and labeling, coordination of waste characterization and manifesting, timely pickup and direct transport to approved treatment, storage, and disposal facilities (TSDFs), and issuance of final disposal documentation. The contractor will ensure regulatory compliance of all transporters and disposal sites, support waste minimization and recycling where feasible, provide emergency spill response assistance, and maintain accurate reporting to support the University's regulatory obligations.Minimum Requirements: USEPA, NYSDEC, USDOT and any applicable state permits and registrations for hazardous waste transportation must be valid and maintained. Contractor and personnel must be properly trained and qualified in hazardous materials handling, transportation and regulatory compliance. Term of Agreement / Contract Term: The succuessful bidder(s) will be required to enter into a formal written agreement with the University for five (5) years. Method of Award: § Technical 70% § Cost 30% Cost, although a consideration, shall not be the sole determining factor. The University desires to select the bidder who will provide the "best value" taking into consideration the most beneficial combination of qualifications, services, and cost. Only proposals judged to be responsive to the submission requirements set forth in this RFP will be evaluated. The Proposal must be expressly clear as to whether or not the Bidder can satisfy each point of the RFP specifications. The Bidder must describe how they will provide the services specified to satisfy the stated requirements or conditions. Anticipated Timeline: Key Events Questions and requests for RFP clarification due: September 29, 2026 by 10:00 A.M. Proposal Due Date and Time: October 9, 2026 by 3:00 P.M. Projected Award Date: November 2026 Projected Contract Start Date: December 2026/January 2027 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Tradebe Environmental Services LLC Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 4.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%
Files
| File | Type | Posted |
|---|---|---|
| 25AJB0118 Section 2 General Terms and Conditions.pdf | ||
| Instructions to Bidders.docx | DOCX document | |
| 25AJB0118 Section 1 Detailed Scope and Specifications.pdf |
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