Transit Bus Headsign Parts

Santa Monica Department of Transportation is requesting bids for new and rebuilt electronic transit bus headsign parts and components, including Luminator and Twinvision headsign systems, with bids due August 6, 2026 at 3:00 p.m. Pacific Time and questions due July 31, 2026. Vendors must hold a minimum of five years' experience supplying Luminator and Twinvision headsign parts, be certified as an authorized dealer or distributor with written proof, and possess a valid California contractor's license at bid submission.

The scope comprises 35 line items covering circuit boards, display modules, controllers, and sign assemblies for transit buses and fire trucks, with quantities ranging from 2 to 54 units per item. Vendors must furnish genuine OEM parts and quote all costs on an F.O.B. destination basis to Santa Monica, California, with separate itemization of shipping, handling, and freight charges. Payment terms are net 30 days from delivery and invoice receipt. Bid prices are firm for 90 days from the opening date.

The City will evaluate bids on price, experience, availability, and references. The City reserves the right to award contracts to separate bidders on any items. Any resulting contract may be extended for four additional one-year renewal periods at the same price, terms, and conditions.

Successful bidders must provide proof of business licensing and certificates of insurance naming the City as an additional insured. Payment bonds are required for awards exceeding $25,000 annually. All vendors must comply with the City's non-discrimination policies, debarment certifications, and Oaks Initiative disclosure requirements if the award exceeds $25,000 annually. Bids will be electronically opened through the City's e-Procurement Portal (OpenGov). Question responses will be posted by August 3, 2026.