Transcription Services

The Commonwealth of Virginia is requesting proposals for transcription services across Richmond City and Roanoke City, with proposals due October 29, 2026. The scope encompasses accurate, timely, and confidential transcription of interviews, hearings, meetings, investigations, public hearings, training sessions, legal proceedings, and other official agency recordings. Contractors must comply with Virginia's standard General Terms and Conditions and Special Terms and Conditions (APSPM Appendix B), which establish pricing mechanisms, performance standards, confidentiality obligations, insurance requirements, and indemnification provisions governing the contract relationship.

The Special Terms and Conditions incorporate Virginia's Disadvantaged Small Business and Supplier Diversity (DSBSD) program framework, with set-asides available for micro businesses (up to $10,000) and small businesses (up to $100,000) depending on procurement structure. E-Verify compliance is mandatory for contractors with over 50 employees on contracts exceeding $50,000. For contracts over $100,000, submission of a Small Business Subcontracting Plan is required. The procurement vehicle includes participation in Virginia's eVA eProcurement Program as a mandatory administrative requirement.

The attached documents establish optional clauses permitting price escalation and de-escalation adjustments, federally imposed tariff adjustments capped at 25% cost recovery, and continuity-of-services provisions for vital agency functions. No specific contract value, term length, incumbent contractor, evaluation criteria weighting, pre-bid meeting, question deadline, or site visit is identified in the source material.