Traffic Pedestal Poles UTC

The City of Columbus Department of Public Service is requesting quotations on traffic pedestal poles and associated equipment under Universal Term Contract RFQ #033524, with a proposal due date of September 10, 2026. Bidders must demonstrate at least five years of documented experience providing traffic pedestal poles and supply references from a minimum of four customers with similar project scope, complexity, and cost.

The scope encompasses 21 distinct line items: pedestal pole shafts in heights ranging from 3 feet 10 inches to 19 feet 7 inches, aluminum transformer bases (bolt-on and screw-on styles), anchor bolts, signal head and sign clamps, decorative pedestals, and screw-in foundations. Estimated quantities per item range from 10 to 200 units. All products must be new, unused, current model designs conforming to City of Columbus Construction and Material Specifications, AASHTO standards, and ASTM specifications. Shop drawings prepared and sealed by licensed professional engineers experienced in structural aluminum design are required for each item. Delivery occurs to the James V. Musick Traffic Engineering Facility, 1820 East 17th Avenue, Columbus, Ohio 43219, between 8:00 a.m. and 2:00 p.m. with 24-hour advance notice.

The contract runs through September 30, 2028, with two optional one-year extensions available under the same terms and pricing. Annual estimated spending is approximately $30,000. Pricing must be submitted as firm, fixed prices FOB Destination with freight prepaid. An escalator clause permits up to two price increases annually after the initial six-month period with 30 days' prior written notice and documented justification; cumulative increases exceeding 15 percent trigger the City's right to cancel with 30 days' written notification. All manufacturer warranties transfer to the City at no additional charge. Color-coated items carry a five-year warranty against delamination, color fade, and loss of gloss; warranty service must be performed by franchised OEM dealers with defects corrected and equipment returned within 10 days, overall out-of-operation time not exceeding 90 days. All subcontractors must hold valid contract compliance certification. Bidders are prohibited from communicating with City employees; all correspondence must be directed to Mark Adams at MMAdams@columbus.gov or the City of Columbus Purchasing Office.