Traffic Control Services IFB

The Virginia Department of Transportation (VDOT) is soliciting bids on an on-call, as-needed traffic control services contract for the Martinsville Residency covering Henry, Patrick, and Carroll Counties, with bids due July 20, 2026 at 10:00 a.m. EDT. A Small Business Subcontracting Plan (SBSP) is required for all non-DSBSD-certified small businesses. Contractors may bid on one or more of three separate lots (Henry County, Patrick County, Carroll County) but must demonstrate capacity to serve each awarded lot.

The scope encompasses temporary traffic control setups not exceeding three consecutive days, primarily during daytime hours with occasional nighttime assignments. Services support planned and unscheduled VDOT maintenance, incident response, bridge inspections, and related activities. The contractor must provide all labor, supervision, equipment, tools, cones, barrels, signs, stands, Portable Temporary Rumble Strips (PTRS), and related materials. Pricing must be submitted as firm unit prices covering all labor, equipment, transportation, fuel, mobilization, demobilization, and materials. Night and weekend work carry the same rates as daytime work with no premium charges. Mobilization fees include $400 per assignment for unscheduled work and $800 per assignment for urgent/emergency responses within two hours of notification.

The contract term is one year with renewal options, subject to 60-day cancellation rights. VDOT reserves the right to pay prevailing wage rates as determined by the Virginia Commissioner of Labor and Industry. Insurance requirements include workers' compensation with statutory benefits, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. An optional pre-bid teleconference is scheduled for July 7, 2026 at 10:00 a.m. EDT. Virtual public bid opening occurs July 21, 2026 at 11:00 a.m. EDT. Payment is made within 30 days of invoice verification under the Virginia Prompt Payment Act; eVA transaction fees of 1% (capped at $500 for DSBSD-certified small businesses, $1,500 for non-certified) apply per purchase order.