Town Wide Tree Maintenance: Removal and Pruning

The Town of Monroe, Connecticut Department of Public Works is requesting sealed proposals for town-wide tree maintenance services including removal and pruning, with proposals due August 27, 2026 at 10:00 a.m. Bidders must be State of Connecticut licensed arborists — the central qualification requirement.

The scope encompasses labor, materials, equipment, and traffic control for tree maintenance on all town-owned and maintained rights-of-way, schools, parks, and properties. Pricing shall use the Town's Fee Proposal Form with separate rates for tree removal categorized by diameter at breast height (under 4 inches through 54–60 inches) and non-takedown work including pruning, trimming, cabling, and stump grinding on an hourly crew-rate basis. Contractors must maintain 24/7 availability with emergency response on-site within one hour.

The contract term is four years from award, with potential extensions of up to four additional years by mutual written agreement in one-year or multi-year increments. Pricing established at contract award remains firm for the first two years, with allowable annual increases not to exceed 1.5% for the subsequent two years and any extension periods. The Town estimates historical annual expenditures of approximately $90,000 but does not guarantee work volumes. Work assignments are issued through purchase orders, with 85–90% of work expected during the contractor's off-season and 10–15% during emergency periods.

A proposal security bond or certified check of at least 5% of the total proposal amount is required. Connecticut prevailing wage requirements apply if applicable thresholds are met. No mandatory site visit or bidders' meeting is required. A preliminary notice of award is anticipated within 60 days of the response deadline, with contract execution required within 10 days of award notification.