Towing Services - Inoperable Vehicles CD-25-03

Madison County, Virginia is seeking a towing service contractor through a Request for Proposals (RFP #CD-25-03) to remove vehicles flagged as inoperable under County Ordinance Section 74-86. The procurement aims to establish a contract for towing services to remove vehicles from public and private properties on an as-needed basis. Qualified vendors must demonstrate at least five years of consecutive experience, possess proper licensing including Virginia DCJS registration and CDL licenses for operators, and maintain the capability to respond within 24 hours of removal notification. The evaluation criteria will assess proposals based on experience (35 points), pricing (25 points), references (25 points), and overall proposal quality (15 points). Proposals are due on March 27, 2025, at 3:30 p.m. local time, with vendor questions accepted until March 14, 2025. The initial contract period will be established with options for two successive one-year renewals upon mutual agreement.

The RFP does not specify explicit set-aside designations or restrictions limiting respondent types. The contractor must provide comprehensive services, including all necessary labor, materials, tools, equipment, machinery, and transportation for towing operations. Insurance requirements are stringent, mandating workers' compensation coverage, commercial general liability insurance ($1M per occurrence/$2M aggregate), and comprehensive automobile liability insurance ($1M per occurrence). The county reserves the right to award contracts to multiple contractors and is not obligated to accept the lowest-cost proposal. Additionally, cooperative procurement provisions allow other public bodies to potentially utilize the contract with the contractor's approval. While specific budget ranges are not detailed, the procurement suggests a flexible, as-needed service model that will compensate the selected towing contractor based on services rendered for inoperable vehicle removals.