Tire Services - Off Road Vehicles

The City of Madison, Wisconsin, through its Finance Department Purchasing Services, is seeking quotations for tire services for off-road vehicles via a Request for Quotation (RFQ) issued on October 17, 2018. The procurement focuses on comprehensive tire-related services including mounting/dismounting, wheel balancing, and tire disposal for approximately 1 to 10 vehicles per month. Vendors must be physically located within a twenty-mile radius of Madison and are required to submit all-inclusive, delivered prices with shipping charges FOB Madison. Bidders must provide separate pricing for each service category for the years 2019, 2020, and 2021, covering mount/dismount, wheel balancing, tire disposal, and emergency on-site repair at an hourly rate. The submission deadline is October 24, 2018, at 2:00 PM CST, with quotes to be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948. Award determination will be based on responsive and responsible bidders whose proposals are most advantageous to the City, considering factors such as cost, quality, warranty, delivery, past performance, and service capability.

The RFQ includes a local vendor preference policy, with scoring preference granted to suppliers registered as local vendors as of the bid due date. Vendors must also provide discount percentages for tires not covered under the existing State of Wisconsin contract, and the City will utilize State of Wisconsin contracted prices for tire purchases. Quotes cannot be withdrawn for ninety days following the due date. Interested bidders are directed to contact Randy Koch from City of Madison Fleet at (608) 246-4542 for technical specifications, or Brian Pittelli from Purchasing Services at (608) 267-4969 for procedural questions. While specific budget ranges are not explicitly stated, the contract is intended to establish pricing for tire services over a three-year period from 2019 to 2021. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation, and information about incumbent vendors or existing technological infrastructure is not provided in the RFQ summary.