Tire Services - Cars and Light Duty Trucks

The City of Madison, Wisconsin Finance Department is seeking tire services for its Fleet Department through a Request for Quotation (RFQ) for cars and light duty trucks. The procurement covers comprehensive tire services including mounting/dismounting, wheel balancing, and tire disposal for approximately 1 to 10 vehicles serviced monthly. Vendors must be physically located within a twenty-mile radius of Madison and are required to submit detailed pricing proposals with itemized costs per tire for each service, covering a three-year contract period from 2019 through 2021. The RFQ was released on October 17, 2018, with a submission deadline of October 24, 2018, at 2:00 PM CST. Bidders must quote delivered prices FOB Madison and provide discount percentages for tires not included in the State of Wisconsin contract. Award will be made to the most advantageous bidder based on multiple evaluation criteria, including cost, quality, workmanship, warranty, delivery, past performance, and service reputation. Quotations can be submitted via email to bids@cityofmadison.com, mail, or fax, with proposals remaining valid for 90 days after the due date.

The RFQ includes a local vendor preference for suppliers registered with the City of Madison's local purchasing program as of the bid due date. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. While an incumbent vendor is not identified, the contract appears structured to allow competitive bidding from qualified local tire service providers. The procurement does not specify a precise budget range or total contract value, but the scope suggests a relatively modest annual expenditure based on servicing 1 to 10 vehicles monthly. Potential vendors should note the geographic restriction requiring service locations within twenty miles of Madison, which may limit the pool of eligible respondents. The three-year contract duration indicates the city's intent to establish a stable, long-term relationship with a reliable tire service provider for its fleet vehicles.