Term Contract Professional Services for Roof Design and Construction Administration

Albemarle County Purchasing Office is requesting sealed proposals for professional roof design and construction administration services on a term contract for Albemarle County and Albemarle County Public Schools, with proposals due July 8, 2026 and an optional pre-proposal conference on June 23.

The scope encompasses architectural and engineering services on an as-needed basis through individual task orders, including pre-design consultation, field investigation, construction drawings and specifications, cost estimates, value engineering, bid assistance, construction administration, field-oversight inspections, and closeout services for complete roof systems. Typical annual projects range between $200,000 and $2,000,000 in total budget, with partial roofs at three or four locations typically completed each year. The County anticipates a design-to-closeout cycle beginning with design in early fall, working documents in fall, bidding and award in winter, construction in spring to summer, and closeout in early fall.

The contract term is one year from award with options for three additional one-year renewals. Pricing and fee proposals will be negotiated following evaluation and shortlisting; fees are not to be included in initial proposal submissions. The County reserves the right to make multiple awards to best-qualified firms and to distribute work among selected firms based on qualifications, expertise, workload, capabilities, performance record, and project proximity.

Contractors must hold appropriate Virginia contractor licenses (Class A, B, or C as required), maintain professional liability insurance of $1,000,000 per occurrence / $2,000,000 aggregate, commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate, workers' compensation coverage, and automobile liability of $1,000,000 per accident. Proof of State Corporation Commission authorization to transact business in Virginia is required. Payment will be rendered within 45 days of invoice receipt. Vendor registration through the Tyler Portico platform is mandatory prior to contract award.