Term Contract for Civil Engineering Professional Services

Virginia Polytechnic Institute and State University (Virginia Tech) is requesting proposals for a term contract providing civil engineering professional services on an as-needed basis across Virginia Tech-owned, leased, or occupied properties throughout the Commonwealth of Virginia, with proposals due October 26, 2026 at 3:00 PM and written inquiries due by October 9, 2026. Virginia Tech intends to award term contracts to up to four qualified offerors.

Offerors must be properly registered and licensed with the Virginia Department of Professional & Occupational Regulation and registered as vendors in eVA. A 50% small business participation goal applies on a race and gender-neutral basis under Executive Order 35 (2019).

The scope encompasses evaluations, analyses, feasibility studies, design documents, field inspections, code compliance investigations, contract document development, and related professional civil engineering services. Virginia Tech will issue individual Project Orders during the contract term to specify scope. All work must comply with Virginia Tech's Construction and Professional Services Manual, Design and Construction Services Manual, Campus Design Principles, and applicable building codes. Labor rates for various classifications — Project Manager, Civil Engineer, Designer, Drafter/Intern, Cost Estimator, and other applicable disciplines — will be negotiated and documented in a Memorandum of Understanding following initial interviews with qualified offerors.

The contract term is one year with the option for three additional one-year renewals at Virginia Tech's discretion, expiring when either one year has elapsed or cumulative project fees reach $10 million, whichever occurs first. Individual Project Orders are capped at $2.5 million, with a $10 million aggregate limit per contract term. Virginia Tech reserves the right to issue separate RFPs for similar work as needed and does not guarantee Project Order issuance to any selected contractor.

Sealed proposals must be submitted electronically through bids.sciquest.com. No pre-proposal conference will be held.