Term Contract for Bridge Materials

Fort Bend County is requesting bids on a term contract for bridge materials under IFB B27-006, with proposals due September 8, 2026 at 2:00 p.m. Central Time. The county reserves the right to award to one or more vendors and to the lowest qualified bidder per item.

The scope covers bridge materials meeting specified requirements detailed in the attached specification document. Delivery is required within five working days unless otherwise specified, to various Fort Bend County locations as designated at time of order. All lumber must meet American Wood Products Association (AWPA) standards. Fort Bend County retains the right to inspect and test materials at any time; testing costs will be borne by the contractor if products fail to meet specifications. No minimum order quantities or dollar amounts apply.

The contract term runs from October 1, 2026 through September 30, 2027, with four renewal options for additional one-year periods through September 30, 2031, renewable under the same terms and conditions if mutually agreeable. Pricing must be firm for the contract duration and submitted via an Excel pricing form.

Vendors must register on SAM.gov and the Texas Comptroller Taxable Entity website if applicable. Fort Bend County is exempt from federal excise and state and local sales taxes. Submission materials include a completed vendor form, W-9 form, Tax Form/Debt/Residence Certification, and Excel pricing form. The apparent low bidder(s) must complete Form 1295 (Certificate of Interested Parties) within three calendar days of notification, unless the company is publicly traded. Bids may be submitted electronically through the Bonfire Portal or in sealed hard copy format at Fort Bend County Purchasing Department, Travis Annex, 301 Jackson, Suite 201, Richmond, Texas 77469. Either party may terminate without cause upon thirty days' written notice.