Swift Creek Pump Station PLC Improvements

The Town of Cary, North Carolina is requesting proposals for design, furnish, programming, installation, testing, and commissioning of supervisory and control system improvements at Swift Creek Pump Station under RFP 354-UT27-17, with proposals due November 5, 2026 at 10:00 a.m. ET. No set-asides or preference programs are stated; all qualified control system integrators are encouraged to propose.

The scope encompasses PLC hardware and programming, HMI configuration, UL 508A control panel fabrication, VFD integration, and field instrumentation to upgrade the pump station's control and monitoring system while converting power supply from 575-volt to 480-volt and integrating existing equipment with increased operational redundancy. Deliverables include site acceptance testing, startup, training, and comprehensive documentation. Proposers must provide three references for similar PLC replacement services performed within the past five years at governmental or private companies. The Town may contact references or other public entities to verify performance history.

The initial contract term is one year, with the Town holding a renewal option for up to two additional one-year terms at its sole discretion. Contract award is anticipated in November 2026, with an effective date in November or December 2026. No estimated contract value is stated.

Cost proposals must identify materials costs, personnel costs (with hourly rates and total hours), travel and subsistence, subcontractor costs, other costs, and a total not-to-exceed amount. Pricing must remain firm for 90 days following the proposal due date. Evaluation uses weighted criteria: Corporate Background and Experience (15%), Project Understanding and Approach (35%), Team Organization and References (20%), and Cost Proposal (30%). The Town will rank proposals and present recommendations to the Town Manager for approval to negotiate with the top-ranked proposer. The pre-proposal conference and site visit are scheduled for October 22, 2026 at 2:00 p.m. at 7802 Holly Springs Road, Cary, NC 27518. Written questions are due October 26, 2026 by 5:00 p.m., with Town responses provided by October 28, 2026. Proposals must be submitted electronically through the North Carolina Electronic Vendor Portal.