Summer Turn Apartment Cleaning

The University of Louisiana at Lafayette Office of University Housing is requesting bids for comprehensive cleaning and sanitization of approximately 520 vacant apartments across two student housing complexes, with electronic bids due July 29, 2026 at 1:00 PM and public bid opening via Zoom at 2:00 PM the same day. A mandatory site visit is required; no pre-bid meeting is scheduled.

The scope covers thorough cleaning and sanitization of all areas in Legacy Park at Cajun Village (approximately 300 units: 37 single, 196 double, and 62 triple units) and The Heritage at Cajun Village (approximately 220 units: 111 double, 37 triple, and 63 quad units). Cleaning includes bedrooms, bathrooms, living rooms, kitchens, balconies, and all university-provided furniture and appliances on a flat-surface basis. The vendor must supply all residential-quality cleaning chemicals and provide Material Safety Data Sheets for each product; cleaning staff must sign out and track card/key access to buildings.

The initial contract period runs from award through June 30, 2027, with four optional twelve-month renewal periods available by mutual agreement. Work must be completed between August 3–18, 2026 to meet student move-in schedules. All bid prices must remain firm through June 30, 2027 and be quoted F.O.B. destination, inclusive of all delivery charges, fees, and supplies. The University is exempt from Louisiana sales and use taxes; bidders must include all applicable taxes in quoted prices. Payment terms are Net 60 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

Bidders must demonstrate at least five years of experience in commercial cleaning of multi-unit buildings and provide three commercial references. Commercial General Liability insurance with minimum limits of $1 million per occurrence and $2 million general aggregate, plus workers' compensation insurance compliant with Louisiana law, are required. The University reserves the right to award on an item-by-item basis, in combinations, or as a total package, and to terminate with thirty days' written notice if services are deemed unsatisfactory. Quantities are approximate and subject to adjustment at the University's discretion.

Bids should be sent to ULLafayetteBids@louisiana.edu.