Sugar, Granulated

The North Carolina Department of Adult Correction is seeking competitive bids through Invitation for Bid (IFB) #52-IFB-1669810584-SDD for procuring granulated sugar for the Central Supply Warehouse in Raleigh. The procurement involves an estimated annual quantity of 16,150 bags of 50-pound granulated sugar, with a minimum order requirement of 850 bags or a specified truckload quantity. Vendors must provide fine, white, refined sugar packaged in 4 or 5 layer multi-wall paper, polyethylene-lined bags, delivered FOB destination with all transportation costs included. Key procurement dates include the IFB being issued on August 6, 2025, with written questions due by August 13, 2025 at 10:00 AM ET, vendor responses provided by August 15, 2025 at 5:00 PM ET, and final bids due August 21, 2025 at 2:00 PM ET with a public opening via Microsoft Teams. Evaluation criteria will focus on the lowest responsive bid meeting specifications, with additional consideration given to vendor past performance, references, and financial stability.

The contract will have an initial twelve-month term with options for two additional twelve-month renewals at the state's discretion. Vendors must be registered in North Carolina's Electronic Vendor Portal (eVP) and comply with state requirements including HUB (Historically Underutilized Business) participation goals and drug-free workplace policies. Vendors are required to have a HACCP plan, provide a minimum 12-month shelf life, and adhere to USDA, NCDA, and FDA standards. The previous contract (19-IFB-458599011-SDD) was awarded to William R. Hill & Co., Inc. for 17,000 bags at $38.90 per bag, totaling $661,300, which provides a benchmark for potential contract value. Prospective bidders should note the comprehensive compliance requirements, including food safety standards, packaging specifications, and state-specific vendor regulations. The procurement is specifically for Wake County and targets the North Carolina Department of Adult Correction's centralized supply needs.