Student Tracker and DiplomaVerify

The Montana Department of Administration, State Procurement Services Division, is inviting vendors to demonstrate equivalency to a sole-source award under Letter of Intent to Sole Source for Student Tracker and DiplomaVerify services to the Office of Public Instruction, with responses due August 19, 2026. The state is considering awarding the contract to National Student Clearinghouse and seeks evidence that other vendors can meet all stated requirements.

This is not a competitive RFP; vendors must submit detailed descriptions of their products or services and explain how they meet the stated functional and technical requirements. Responses are submitted through the eMACS Q&A Board. Sealed bids remain sealed until the August 19 close date.

The scope covers Student Tracker and DiplomaVerify services supporting educational operations and diploma verification processes. Vendors must complete prerequisites including review and acceptance of the Letter of Intent to Sole Source document, Single Point of Contact information, and Q&A Board instructions before submitting a response.

Payment terms are Net 30 with no prepayment discount. The contract falls under educational commodity codes encompassing Educational Testing, Educational Materials, Educational Services, and Educational Training.

Heather Davidson, Office of Public Instruction, is the primary contact at Heather.Davidson@mt.gov or 406-444-4402. Vendors requiring eMACS technical assistance should contact the eMACS Help Desk or review the eMACS Vendor Handbook at spsd.mt.gov/eMACS-resources.