Student Chromebooks

Jefferson City Schools in Georgia is soliciting bids for the procurement of approximately 1,000 student Chromebook devices through a Request for Proposal due by 4:00 PM on June 6, 2025. The district seeks Asus CR1104C Chromebooks or comparable models meeting specific technical specifications including 11.6-inch screens, Intel N100 processors or equivalent, 4GB RAM, and 32GB eMMC storage. Each device must be delivered with a Google Chrome Management Console license, laser etching featuring district graphics, a translucent rugged case, and comprehensive White Glove Service that encompasses physical inspection, Chrome OS updates, enterprise enrollment, quality control, asset tagging, and full device configuration prior to shipment. All equipment installation must be completed no later than the last week of July 2025. Pricing proposals must include all hardware, software, and cabling necessary for full installation, with delivery and installation charges itemized separately. Evaluation criteria emphasize product quality, bidder qualifications and experience, total proposed price, support and service capabilities, warranty and maintenance offerings, and the solution's ability to meet both current and future district needs. Proposals should be submitted by email to Miranda Storey, Director of Technology.

The RFP requires minimum four-year warranty coverage including hardware failure, replacement parts, accidental damage protection with unlimited per-device limits, vendor-paid shipping both ways, three-year battery coverage with one replacement, charger replacement, and "Hot Swap" devices with no deductible. The district will fund this procurement entirely through special purpose local option sales tax (SPLOST) revenues. No specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or budget ranges are detailed in the available documentation. The RFP reserves the right to negotiate with any bidder, request clarifications during evaluation, and reject any or all proposals, with no formal bidders' conference or site visit requirements specified.