Stone for Landfill

Rockingham County, Virginia is requesting competitive sealed bids for stone and gravel products for the County Landfill on an as-needed basis under ITB 26-0722-01, with bids due August 14, 2026 at 2:30 p.m. local time.

The scope covers nine material types: dust, crush and run, 21A & 21B, 57's, 26, A1, surge, 3" (2X1), and rip rap (Class 1). All materials must conform to Virginia Department of Transportation 2020 Road and Bridge Specifications or latest revision. All stone deliveries are hauled to the County Landfill at 813 Greendale Road, Harrisonburg, Virginia 22801. Bidders must provide stone prices per ton and hauling charges per ton per loaded mile; the County will calculate total hauling cost based on the quoted hauling rate and the shortest publicly accessible route from the quarry to the landfill. The contractor must deliver material within 24 hours of request, or within four hours for emergency deliveries.

Based on FY25 reference quantities, the County purchased 44.06 tons of dust, 531.34 tons of 21A & 21B, 583.98 tons of 57's, and 9,279.82 tons of surge material. The initial contract term runs September 1, 2026 through August 31, 2027, with the County holding options to renew for two additional one-year terms. Bid prices must remain firm for 365 days; price increases after that require written County approval submitted at least 30 days before the contract period ends.

Bidders must demonstrate proper licensing and carry insurance including workers' compensation, employer's liability, commercial general liability, automobile liability, umbrella liability, and professional liability insurance with minimum limits of $1,000,000. The County will award to the lowest responsive and responsible bidder, provided the bid is reasonable and in the County's best interest. Bidders must submit bids in a sealed envelope marked "ITB-# 26-0722-01 Stone for Landfill" to the Rockingham County Finance Department.