STC Uniform Rental Service

The State of South Carolina, through its Procurement Services Division, is requesting proposals for a Statewide Term Contract for uniform rental services available to all South Carolina public procurement units, with proposals due September 19, 2026 at 11:00 a.m. The contract will be awarded to the two highest-ranked responsive and responsible offerors based on evaluation factors weighted as Service (40%), Quality (30%), Organizational Structure and Experience (10%), and Cost (20%).

The scope encompasses rental, laundry, repair, replacement, delivery, and pickup services for uniforms (25 items including medical scrubs, chef coats, and flame-resistant apparel), floor mats (nine types with detailed material specifications), and towels and mops (15 products including dust mops, wet mops, and microfiber towels). All uniforms must be new for initial distribution and newly hired employees; replacement uniforms must be new or Category 1 quality only. The contractor must complete initial set-up and deliver uniforms within six weeks of contract start and measure employees within seven business days with delivery within ten business days of measurement. Pricing must be fixed with no annual increases permitted except under the Price Adjustment Clause, and must include all delivery, environmental fees, fuel, and energy charges. The contractor must establish a lost or damaged replacement cost per garment and maintain an inventory tracking system with weekly or monthly invoicing options.

The initial contract term runs one year with four optional one-year renewals; each participating governmental unit commits to a minimum 36-month duration from its initial start date. The contract begins November 20, 2026 and ends November 19, 2031. A 1.25% administrative services fee on total quarterly purchases must be remitted to Procurement Services. Questions are due August 17, 2026 at 5:00 p.m. A non-mandatory pre-proposal conference is scheduled August 17, 2026 at 11:00 a.m. via Microsoft Teams. Award notification posts November 10, 2026. Offerors must demonstrate financial capability, provide three years of comparable contract references, and submit a completed Service Provider Security Assessment Questionnaire. The procurement officer is Portia Davis (pdavis@mmo.sc.gov, 803-737-5473).