STC cross cut shredders

The State of South Carolina Materials Management Office is seeking bids for a statewide term contract for cross-cut shredders through Solicitation 5400026771, targeting two primary lots: Security Level P6 shredders and 220 Volt shredders across all security levels. The procurement is designed for all South Carolina public procurement units, with equipment requirements including a minimum 8.5-inch opening, automatic reverse and power cut-off, safety sensors, dust-proof housing, anti-jam technology, and the capability to shred various materials like paper, staples, credit cards, and paper clips. Bidders must offer percentage discounts on Manufacturer's Suggested Retail Price (MSRP) for both market basket items and remaining catalog, with the State intending to award up to two responsive and responsible bidders per lot. Key evaluation criteria include the lowest total evaluated price, with offerors required to provide new original equipment manufacturer (OEM) products featuring comprehensive warranties covering 90-day labor, three-year parts, and lifetime cutting heads. The solicitation timeline includes a questions deadline of March 26, 2024 at 10:00 AM, bid submissions due by April 4, 2024 at 11:00 AM, and award posting scheduled for April 10, 2024, with an anticipated contract start date of April 20, 2024.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must obtain a South Carolina vendor number prior to submission and provide two primary representatives for order placement and a separate contact for administrative fee reporting. The contract will have an initial term of nine months and fourteen days, with four optional one-year renewal terms extending through February 4, 2029. Contractors are required to provide installation and training for shredders over 200 pounds, maintenance services including preventive maintenance, and technical support with a four-hour response time during normal business hours. An administrative services fee of 1.0% of total purchase dollars (excluding sales taxes) must be remitted quarterly to Procurement Services. While specific budget ranges are not explicitly stated, the evaluated amount for Lot 3 is $9,142.96, suggesting a moderate-scale procurement. All bids must be submitted online through the State's procurement website, and no incumbent vendor information is provided in the solicitation documents.