STATEWIDE GROUNDS MAINT SCDPS

The South Carolina Department of Public Safety (SCDPS) is soliciting bids for a statewide grounds maintenance contract covering facilities across eleven distinct lots, with services focused on comprehensive landscaping and maintenance. The procurement is structured as an Invitation for Bid (IFB) for Highway Patrol and State Transport Police facilities, requiring contractors to provide labor, supervision, equipment, and supplies for grounds maintenance. Primary services include weekly debris removal, mowing, trimming, edging, and landscaping management across various operational and under-construction facilities ranging from approximately 1 to 11 acres. Contract periods differ by lot, with Lots 1-8 spanning 48 months from July 1, 2021, through June 30, 2025, and Lots 9-11 projected for a 36-month term starting July 1, 2022. Key submission deadlines include April 12, 2021, at 2:00 PM for questions and April 29, 2021, at 2:00 PM for offer submissions, with award anticipated on May 14, 2021. Evaluation will focus on identifying the lowest responsible and responsive bidder for each complete lot, with contractors required to provide detailed service schedules, chemical compliance documentation, and monthly performance reporting.

Vendors can bid on multiple lots but must demonstrate capacity to fulfill all contract specifications for awarded locations. The solicitation includes provisions for South Carolina resident contractor and subcontractor preferences, with eligibility contingent on maintaining an in-state office and meeting specific labor performance thresholds. Contractors must provide comprehensive insurance coverage, including $1 million in general liability and auto liability insurance, and workers' compensation coverage. Criminal background checks for employees are mandatory, and contractors must use EPA-registered chemicals and materials while maintaining appropriate certifications. While no specific budget range is explicitly stated, the statewide scope suggests a significant contract value. The state reserves the right to adjust service locations and levels throughout the contract term, with automatic one-year renewal provisions unless 30 days' notice of non-renewal is provided. Successful bidders must be registered with the state procurement system and prepared to respond to facility manager complaints within 24 hours of notification.