Statewide Commissioning Services

The State of Delaware Department of OMB/Division of Facilities Management has issued a Request for Proposals (RFP) for statewide commissioning services to provide comprehensive professional services across state buildings. The scope of work encompasses design review through systems verification with primary emphasis on HVAC systems and controls, along with potential electrical and additional building systems services. Key deliverables include Building Automation Systems (BAS) master planning support for approximately 40 to 50 buildings, HVAC controls design services complete with specifications and construction inspection, maintenance and updates to HVAC controls design standards, trend analysis utilizing BAS data, and re-commissioning services targeting energy efficiency improvements. Qualified vendors must demonstrate relevant experience through at least three business references of similar scope and value and must comply with all Delaware business licensing requirements. The procurement timeline includes a question deadline of May 22, 2026, with responses to questions posted by May 29, 2026, and a proposal submission deadline of June 5, 2026, at 4:00 PM local time via the online Bonfire portal at https://DFM.bonfirehub.com, with an estimated award notification date of June 26, 2026. No mandatory pre-bid meeting has been scheduled. The contract will be awarded for an initial term of one year with three optional one-year extensions, and the state reserves the right to request oral presentations from selected vendors and to extend the contract on a month-to-month basis for up to three months following the full contract term.

There are no specific set-aside designations mentioned in this procurement; however, vendors seeking diversity certification are encouraged to complete the Office of Supplier Diversity application. All vendors must carry commercial general liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate, automotive liability insurance of $1,000,000 combined single limit, and either medical/professional liability, errors and omissions, or product liability coverage of $1,000,000 per occurrence/$3,000,000 aggregate, with certificates of insurance required prior to work commencement. The RFP does not solicit comparative pricing under 29 Del. C. § 6982(a); instead, the successful vendor may be required to execute a truth-in-negotiation certificate affirming that wage rates and factual unit costs are accurate and current. Detailed cost proposals must include all taxes and compensation for services, with payment contingent upon completion of work performed. The state reserves the right to award contracts to multiple vendors if deemed in the state's best interest. No specific budget range or award value is disclosed in the solicitation documentation; vendors must submit detailed cost proposals as part of their response.