Spray-On Protective Coating Application and Repair Services

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is soliciting spray-on protective coating application and repair services for City-owned vehicles, trucks, equipment, and related surfaces on an as-needed basis throughout Fiscal Year 2027, with proposals due August 25, 2026 at 3:00 PM and questions due August 18, 2026 at 2:00 PM.

This is an informal solicitation for ongoing service needs rather than a fixed-quantity purchase. The scope includes new protective coating applications, recoating, touch-up work, and repair of existing spray-on protective coatings. The City operates approximately 1,100 vehicles and equipment units. The contractor must provide a commercial-grade, high-performance two-component, 100% solids polyurea hybrid spray elastomer meeting minimum tensile strength of 1,800 psi, tear strength of 390 lbs./in., elongation of 90%, hardness of Shore D 49, and Taber abrasion loss not exceeding 25 mg per 1,000 cycles. Pricing is requested for four line items: 12 standard truck bed liner applications for short beds, 5 for long beds, 12 spray-on coating applications for other surfaces, and touch-up/repair services billed at an hourly rate. Standard coating applications must be completed within two to four business days. The contractor must provide pickup and delivery services at no additional cost, coordinating between 7:00 AM and 5:30 PM Monday through Friday excluding City holidays.

All pricing must be submitted electronically through the City's eProcurement Portal and include all applicable federal, state, local, and sales taxes. The contractor must comply with the City's Living Wage Ordinance if the contract exceeds $25,000 and Pasadena Minimum Wage requirements, obtain a Pasadena Business License if conducting more than 10 service visits, and provide a Relevant Experience Form demonstrating prior governmental work on similar projects. Required submissions include proof of insurance (Commercial General Liability $2,000,000 per occurrence, Garagekeeper's Legal Liability $100,000 per occurrence, Automobile Liability $1,000,000 per accident, and Workers' Compensation with Employer's Liability $1,000,000 per accident), IRS Form W-9, required licenses and certifications, and authorized representative and legal status certification forms. The contract term runs August 25, 2026 through June 30, 2027.