Sports Insurance - Current Insurance Coverage

Baton Rouge Community College is requesting bids for intercollegiate sports accident and catastrophic insurance covering four NJCAA sports under ITB 40007-262701, with bids due July 23, 2026 at 12:00 p.m. CST and public opening at 2:00 p.m. CST the same day.

The scope covers comprehensive accident insurance and catastrophic insurance for Men's Basketball (18 athletes), Women's Basketball (18 athletes), Men's Baseball (45 athletes), and Women's Softball (21 athletes). The accident insurance must include a $25,000 core medical benefit with full dental and physical therapy coverage, a three-year benefit period with no aggregate limit, and three alternative deductible structures ($500, $1,000, and $2,500). Bidders must also quote three alternate accident policies addressing repetitive motion injury exclusion and reduced medical maximums ($15,000 and $20,000) with capped physical therapy benefits. The catastrophic insurance policy must carry a $25,000 deductible with a $5,000,000 maximum benefit and be quoted separately for both linked and lifetime coverage options.

The contract term is twelve months beginning August 15, 2026 and ending August 14, 2027, with options to extend for two additional twelve-month periods at the same prices, terms, and conditions, for a maximum duration of thirty-six months. The current premium for the 2025–2026 policy year totals $73,932 ($67,772 accident and $6,160 catastrophic). BRCC is exempt from state and local sales and use taxes. Payment is due within thirty days of invoice, delivery, and authorized inspection.

Sealed bids must be submitted in person to The Mail Bag, 7515 Jefferson Highway #326, Baton Rouge, Louisiana 70806; no faxed or emailed bids are accepted. Questions are due July 15, 2026 at 2:00 p.m. CST. A claims history report covering policy years 2021–2025 is attached.