Specifications For Pole Inspections

Keys Energy Services is requesting proposals for visual inspection and supplemental sounding and boring of utility poles across approximately 50% of its service area in Monroe County, Florida, with sealed electronic proposals due August 21, 2026 at 10:00 a.m.

The scope covers photographing poles, documenting third-party attachments, identifying adjacent topped poles, and conducting detailed visual inspections, sounding, and boring of wood poles. Results must be delivered in electronic geospatial format with GPS coordinates and attribute data. Contractor personnel must have minimum three years of pole inspection experience and pass demonstration testing. The contractor provides all labor, equipment, materials, and supervision; maintains professional liability and workers' compensation insurance naming Keys Energy as additional insured; and furnishes a one-year warranty on all inspection services.

The contract runs through December 31, 2027, with an optional extension at the same unit price at Keys Energy's discretion. Contractor start date is October 1, 2026, with project completion required by September 30, 2027. Liquidated damages of $500 per day apply if work is not substantially complete by the deadline. Keys Energy retains ownership of all data, reports, GIS databases, photographs, and work products.

The evaluation matrix weights similar projects (25%), price (40%), references (15%), experience (10%), and schedule (10%). Proposals must include a 5% Bid Bond or Certified Check payable to the Utility Board of the City of Key West, Florida, and remain firm for 120 days minimum. Written questions are due August 7, 2026 at noon. Proposals may be submitted electronically via VendorLink or DemandStar, or by mail to 6900 Front Street Extended, Key West, Florida 33040. Keys Energy anticipates contract award in September 2026 and retains the right to reject any or all proposals, waive irregularities, and terminate the contract with 30 days' notice for convenience or 10 days' notice for cause.