Sole Source - Superion, LLC Naviline

The City of Gallup, New Mexico is seeking to procure annual maintenance services for its Naviline financial management and utility enterprise software system through a sole source procurement under City of Gallup Procurement Code Ordinance Section 1-9-17. The procurement encompasses maintenance and support for multiple integrated modules including Asset Management, GMBA with extended reporting, Work Orders/Facilities Management, Purchasing/Inventory, Accounts Receivable, Payroll/Personnel, Applicant Tracking, Fleet Management, Automated Fuel System Interface, Planning/Engineering, Building Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document Management Services, and Retrofit Modification Options. The annual maintenance contract will provide software updates and technical support services throughout the one-year contract term, with no renewal options indicated. Responses to this Notice of Intent are due electronically by April 13, 2026 at 5:00 p.m. through the procurement portal at https://procurement.opengov.com/portal/gallupnm. The City has determined that this procurement qualifies as sole source because Superion, LLC holds exclusive proprietary rights to the Naviline software and maintenance cannot be obtained from alternative providers. Notably, this is not a competitive bid; responses will be evaluated solely to determine whether a competitive procurement should be conducted in the future and will not be considered formal proposals, bids, or quotes.

This sole source procurement is restricted to Superion, LLC (formerly SunGard Public Sector), the incumbent vendor and exclusive provider of the Naviline software system. The company is located at 1000 Business Center Drive, Lake Mary, Florida 32746, with primary contact Paola Ceballos available at paola.ceballos@centralsquare.com. The City's Chief Procurement Officer is Frances Rodriguez, reachable at 505-863-1334 or frodriguez@gallupnm.gov. No set-aside designations or restrictions on organizational types are mentioned in this sole source procurement notice. The anticipated contract value is $199,471.88 for the one-year maintenance period, comprised of $184,589.36 before tax and an estimated tax amount of $14,882.52, which the City has determined to be fair and reasonable consistent with previous years of service and representative of fair open market value. The procurement must be posted for a 30-day period prior to award and purchase.