Sole Source-Subscription-Alacourt-OGC

The Alabama Office of General Counsel is soliciting a sole-source subscription renewal for Alacourt online judicial information services through a Quick Quote process, with responses due October 5, 2026.

This is a sole-source procurement for continuance of the state's existing subscription to Alacourt/Online Information Services, a judicial records system used by the Office of General Counsel to screen court records for prospective and current teachers with criminal histories. The scope includes six unlimited monthly users, statement fees, case monitoring, and an attorney package. The subscription term runs October 1, 2026 through September 30, 2027 on a base monthly fee structure.

Responses must be submitted electronically through Alabama Buys, the state's procurement platform. All suppliers must register in Alabama Buys and submit questions online through the Supplier Portal. Suppliers must comply with Alabama state law, including E-Verify enrollment requirements if employing individuals in Alabama, and must be registered with the Alabama Secretary of State if they are foreign corporations. The state is exempt from sales tax. Suppliers must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and electronic funds transfer, at no additional cost to the state.

Under Alabama's Quick Quote standard terms and conditions, the maximum total contract cost across the original subscription and any subsequent annual renewals is $25,000, or the contract may extend for a maximum of five years from the effective date, whichever limit is reached first. The state reserves the right to cancel for convenience with as much notice as practicable and may inspect all deliverables before acceptance. Price escalation requests may be considered if material or labor costs increase significantly, but approved increases cannot exceed 5% of annual contract cost and require written state approval. Any resulting contract may be renewed annually by written agreement of both parties.