Sole Source - Schneider (HVAC Maint. Renewal) 27035008

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source HVAC maintenance renewal for Schneider under a Quick Quote mechanism with responses due October 6, 2026. This is a sole-source procurement with no competitive bidding.

Responses must be submitted electronically through Alabama Buys prior to the close date. All inquiries must be routed through the Supplier Portal. By submitting a quote, suppliers affirm receipt of all solicitation documents and amendments, agree to furnish services at quoted prices, comply with all terms and conditions, and certify no bid collusion.

The contract may be renewed annually by written agreement of both parties, up to a total contract cost of $25,000 or a total contract period of five years from the effective date. Price escalation requests may be considered if material, labor, or other contract component costs increase significantly through no fault of the supplier, provided proposed increases do not exceed increases in industry-specific price indices or the Consumer Price Index and do not exceed five percent of annual contract cost.

Suppliers must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and electronic funds transfer at no additional cost. All suppliers employing one or more employees within Alabama must provide E-Verify documentation prior to award. Foreign entities must register with the Alabama Secretary of State's Office before transacting business in the state. The State of Alabama is exempt from sales tax pursuant to Section 40-23-4(a)(11) of the Code of Alabama.