Sole Source Reel-Scout System FY27

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source contract for Reel-Scout System services with proposals due September 28, 2026 and a service period of October 1, 2026 through September 30, 2027.

This is a sole-source procurement, which restricts competition to a single identified vendor. Suppliers must be registered in Alabama Buys and submit inquiries electronically through the Supplier Portal. E-Verify compliance is mandatory for suppliers employing one or more employees within Alabama, with verification documentation required within five calendar days of notification or the bid faces rejection.

The total contract cost shall not exceed $25,000, including the original agreement and any renewals, or for a total period of five years from the effective date, whichever is less restrictive. The contract may be renewed annually by written agreement of both parties. Price escalation requests may be considered during contract performance if material, labor, or other component costs significantly increase through no fault of the supplier, provided that proposed increases do not exceed those reflected in industry-specific price indices or the Consumer Price Index and cannot exceed 5 percent of the annual contract cost. All price increases require written approval from both parties.

Vendors must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and EFT transfers. The State is exempt from sales tax pursuant to Section 40-23-4(a)(11) of the Code of Alabama 1975. The State reserves the right to conduct cost realism and price reasonableness analysis at the Chief Procurement Officer's discretion. Suppliers must complete and file a Disclosure Statement with all proposals exceeding $25,000, or within ten days of award if the contract is awarded by competitive bid.