Sole Source Madison Co Implementation

The State of Alabama, through the Madison County Public Defender's Office, is soliciting a sole-source implementation of Justice Works, a legal research and case management system, with responses due October 9, 2026.

This is a sole-source procurement for Justice Works, a legal research product and case management system designed exclusively for public defender offices. The system must demonstrate compatibility with existing deployments across other Alabama public defender jurisdictions to ensure interoperability and standardized reporting across state public defender offices.

Responses must be submitted electronically through the Alabama Buys procurement platform. Suppliers must be registered in Alabama Buys and maintain all inquiries through the Supplier Portal. Suppliers employed within Alabama must be enrolled in E-Verify, with verification documentation required within five calendar days of notification or the bid will be rejected. All suppliers must certify they are not debarred, suspended, or excluded from government transactions and comply with Alabama sales tax registration requirements.

The governing terms and conditions establish a total contract cost cap of $25,000 (including the original agreement and any renewals) or a total time period of five years from the effective date, whichever is reached first. The contract term may be renewed annually by written agreement. The State of Alabama is exempt from sales tax and reserves the right to conduct cost realism and price reasonableness analysis. The agreement is governed by Alabama law with exclusive venue in Montgomery. The State reserves the right to cancel for convenience with as much notice as practicable and retains sovereign immunity and affirmative defenses.