Sole Source - Libera - FY27

The State of Alabama Office of the Chief Procurement Officer is requesting quotes for Libera annual maintenance renewal under a sole-source solicitation, with responses due September 17, 2026. Sole-source justification applies to this procurement.

Suppliers must register in Alabama Buys and submit responses electronically through the platform by the close date. Acknowledgment of the solicitation and all amendments, agreement to furnish services at quoted prices, and certification of compliance with all terms and conditions are required. Questions must be submitted online through the Supplier Portal to maintain a documented record.

The contract may be renewed annually by written agreement of both parties up to a total contract cost of $25,000 or a maximum term of five years from the effective date. The State reserves the right to conduct cost realism and price reasonableness analyses and may request written proof of qualifications, including manufacturer reseller authorization, professional licenses, and certificates of insurance after bid opening. Price increases during contract performance may be considered if justified and documented, provided they do not exceed increases in industry-specific price indices or the Consumer Price Index and are limited to 5 percent of annual contract cost.

Suppliers must be registered with the Alabama Secretary of State if they are foreign entities and must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification and Alabama sales tax collection and remittance requirements. The State is exempt from sales tax and requires vendors to accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and EFT at no additional cost to the State. The contract is governed by Alabama state law with exclusive venue in Montgomery, Alabama.