Sole Source - Kelmar - FY27

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source annual renewal for the Kelmar KAPS System under Quick Quote procedures, with responses due September 23, 2026.

This is a sole-source procurement with no competitive alternative identified. The solicitation applies the Standard Terms and Conditions for Quick Quotes issued by the State of Alabama, requiring suppliers to be registered in Alabama Buys and submit responses electronically through the platform. Suppliers must affirm receipt and understanding of the solicitation, agree to furnish at quoted prices, and certify compliance with collusion and bid-rigging prohibitions.

The contract may be renewed annually by written agreement, with a combined ceiling of $25,000 across the original agreement and all renewals, or a maximum term of five years from the effective date, whichever is shorter. Price escalation requests may be considered if material, labor, or other costs increase significantly, but approved increases cannot exceed 5 percent of annual contract cost and must be supported by industry-specific price index documentation or Consumer Price Index data.

Suppliers must be registered with the Alabama Secretary of State if they are foreign corporations, must comply with E-Verify requirements if employing workers in Alabama, and must certify compliance with Alabama sales tax registration and collection requirements. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may request written proof of qualifications including manufacturer authorizations, professional licenses, and certificates of insurance after bid opening. Suppliers must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and EFT transfers. Contracts are governed by Alabama law with exclusive venue in Montgomery, Alabama.