Sole Source FY 27 i-Gov Solutions

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source maintenance agreement for an existing database under the FY 27 i-Gov Solutions program, with responses due September 18, 2026. The procurement is sole-source in intent.

The contract establishes a maintenance agreement for the period October 1, 2026 through September 30, 2027. Responses must be submitted electronically through Alabama Buys prior to the close date. The total contract cost cannot exceed $25,000 across the initial term and any renewal periods; the contract may extend up to five years from the effective date with annual renewal options available by written agreement of both parties, provided cumulative cost remains within the $25,000 ceiling.

All suppliers must register in Alabama Buys and maintain current Alabama sales tax registration. Foreign entities must be registered with the Alabama Secretary of State. Suppliers employing individuals in Alabama must comply with E-Verify. By submitting a quote, suppliers affirm they have read the solicitation and agree to furnish services at quoted prices, comply with all terms and conditions, and certify they have not engaged in collusive bidding. Inquiries must be submitted online through the Supplier Portal.

The State reserves the right to conduct cost realism and price reasonableness analysis at its sole discretion. Suppliers may request price increases if material, labor, or other contract components increase significantly beyond their control, provided the increase does not exceed five percent of annual contract cost and is supported by manufacturer or supplier documentation; written State approval is required. The State is exempt from sales tax and accepts multiple forms of electronic payment including state-issued credit cards, P-cards, and electronic fund transfers at no additional cost. Suppliers must provide debarment and suspension certifications and proof of qualifications such as manufacturer reseller authorization upon request.