Sole Source-COGNIA-Observation Tool-Prof. Learning

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source quick quote for licensing renewal of the Cognia Teacher Observation Tool for Professional Learning, a web-based platform, with responses due October 5, 2026. This is a sole-source procurement — only Cognia qualifies as the supplier.

The scope includes provision of the eProve Effective Learning Environments Observation Tool (eleot), eProve Surveys, eProve strategies, eProve workspace, Cognia's school and system quality factors, accreditation protocol, performance standards, and learning community library. The supplier must deliver support to educational institutions for school improvement, certification, diagnostic and accreditation services, evaluation and auditing of state and federally supported educational programs, federal compliance, and research studies.

The contract runs from September 30, 2026 through October 1, 2027, with an option to renew annually by written agreement for a total contract cost not to exceed $25,000 (including all original agreements and renewals) over a maximum five-year period from the effective date. The State reserves the right to conduct cost realism and price reasonableness analysis. Price escalation requests may be considered if material, labor, or other contract components increase significantly, provided increases do not exceed 5 percent of annual contract cost or industry-specific price indices and are documented with supporting justification.

Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. Suppliers employing one or more employees within Alabama must comply with federal immigration law and enroll in the E-Verify program. The contract is governed by Alabama law with sole venue in Montgomery, and disputes are resolved through negotiation and non-binding alternative dispute resolution. Alabama is exempt from sales tax under Section 40-23-4(a)(11) of the Code of Alabama 1975.