Sole source-aais global-IT

The State of Alabama Office of the Chief Procurement Officer is issuing a sole-source solicitation for AAIS Global IT services through the Alabama Buys platform, with responses due September 23, 2026.

This is a sole-source procurement, which means only AAIS Global is eligible to respond and competitive bidding is waived. Suppliers must be registered in Alabama Buys and submit responses electronically through the platform.

The applicable governing document is the Standard Terms and Conditions for Quick Quotes (DOPQQBPV4.08.26.pdf), which establishes the regulatory framework for all purchases and leases under this solicitation vehicle. Contract terms may extend up to five years from the effective date with annual renewal options by written agreement of both parties, provided total contract cost does not exceed $25,000 including the original agreement and any subsequent renewals. The State of Alabama reserves the right to conduct cost realism and price reasonableness analysis on all bids. Price escalation requests may be considered during contract performance if material, labor, or other contract components increase significantly through no fault of the supplier; any approved increases are capped at 5 percent of annual contract cost and require written approval by both parties.

Compliance requirements include E-Verify enrollment verification under the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, sales tax exemption certification under Section 41-4-142, and disclosure statements for contracts exceeding $25,000. Foreign entities must register with the Alabama Secretary of State before transacting business in the state. All contracts are governed by Alabama law with exclusive venue in Montgomery, Alabama. The State is exempt from sales tax and retains sovereign immunity; indemnification of suppliers is prohibited.