Solar-Powered Trail Lighting System

The City of Laredo, Texas is requesting proposals for furnishing, installation, testing, and commissioning of a solar-powered LED trail lighting system along designated portions of the Chacon Creek Park Trail System, with proposals due September 14, 2026 at 5:00 PM (CT) and a questions deadline of September 2, 2026 at 12:00 PM (CT).

A local-vendor preference bonus applies under City Ordinance No. 2018-O-175: 10 bonus points for vendors headquartered within Laredo, 5 bonus points for vendors within the greater region. All proposers must demonstrate they are not debarred or suspended and comply with the Texas Professional Services Procurement Act.

The scope encompasses approximately 9,500 square feet of trail lighting across four distinct park areas: Highway 59 to Dryden Park Trail (1,900 sq. ft.), Chacon Creek Trail (2,200 sq. ft.), Cheyenne Park to Villa del Sol Park Trail (2,500 sq. ft.), and Villa del Sol Park to Highway 59 Trail (2,900 sq. ft.). Each lighting assembly includes a solar-powered LED fixture, photovoltaic panel, rechargeable battery system with outdoor-rated enclosure, lighting controller, pole and mounting hardware, concrete foundation, internal and external wiring, and surge protection. Proposers may include photocell, timer, motion sensor, or dimming controls as part of their system design.

The contract term is five years from execution, with one optional five-year renewal period upon mutual agreement and month-to-month extensions up to three months thereafter. Proposals will be evaluated on best value using seven criteria totaling 100 points: Cost and Overall Value (25 points), Technical Approach and Understanding of Project (20 points), Solar Lighting System Quality and Performance (20 points), Firm Experience and Qualifications (15 points), Project Schedule and Ability to Complete Work (10 points), Warranty, Maintenance, and Long-Term Support (5 points), and References and Past Performance (5 points). Proposals will be publicly opened on September 15, 2026 at 2:00 PM. Proposers must provide evidence of Commercial General Liability insurance ($1,000,000 per-occurrence/$2,000,000 aggregate), Workers Compensation at statutory limits, and Commercial Automobile Liability ($1,000,000 per-occurrence). All proposal costs are the vendor's responsibility. The City is exempt from federal and state sales taxes.